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Deputy Operations Manager at Greensprings School

Greensprings School is an international co-educational establishment comprising of Pre-school, Elementary, Secondary and Sixth Form located within the Anthony and Lekki environs of Lagos State.

We are currently recruiting to fill the position below:

Job Title: Deputy Operations Manager

Location: Lagos

Job Brief

  • The candidate will ensure that service requests and repairs are made correctly and in a timely manner. Consistently maintains a positive relationship with all members of staff, parents and students to ensure excellent customer service.
  • She/he will spend the majority of the time supervising the work of other operations staff and outside contractors and vendors while performing general management functions as assigned by the Operations Manager.
  • She/he will assist the overall team effort in any way possible.

Responsibilities

  • Assist the operations manager in the planning and management of the organizations central services such as maintenance, purchasing, environmental and catering implementing best practice processes to increase efficiency
  • Assist operations manager in supervising multi-disciplinary teams of staff including maintenance, purchasing, environmental and catering workers
  • Assist operations manager with staff development through continuous motivation and training; assist with counseling sessions to ensure the team is effective
  • Prepare staffing schedules consistent with organizations needs under supervision of operations manager
  • Assist operations manager with regular staff evaluations
  • Communicate professionally and delegate effectively with staff members
  • Coordinate and lead one or more teams to cover various areas of responsibility
  • Assist the operations manager in implementing an operations management program including preventative maintenance and life-cycle requirements
  • Maintain an organized, clean and safe environment conducive for learning and teaching
  • Respond appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
  • Conduct and document regular facilities/equipment inspections
  • Ensure compliance with health and safety standards and industry codes
  • Monitor maintenance and repair of facilities and equipment
  • Assist operations manager in overseeing facilities refurbishment and renovations
  • Assist operations manager with department budgeting and reforecasting as required
  • Work with operations manager to adhere to budget guidelines and obtain competitive bids on major expenses
  • Purchase supplies as necessary using standard purchase order system and proper bidding procedures under supervision of operations manager
  • Assist operations manager with recording and monitoring inventory of parts and supplies and appropriate levels
  • Participate in departmental meetings
  • Assist operations manager in collating weekly reports for the various sections
  • Work with operations manager to ensure physical condition of school premises and properties are maintained according to company operating and safety standards
  • Assist operations manager with organizing and prioritizing service requests; ensure all service requests and repairs are made correctly and in a timely manner
  • Help operations manager oversee completion of service requests in optimum time
  • Inspect grounds, buildings, equipment and other property features as required to minimize liability concerns
  • Obtain quotes and tenders from vendors and suppliers
  • Calculate and compare costs for goods and services to maximize cost-effectiveness
  • Coordinate and monitor activities of contract suppliers
  • Check that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies
  • Ensure delivery schedules, quantity and quality criteria are met
  • Other tasks as assigned by the operations manager

Education and Experience

  • B.Sc/HND in Facilities Management, Facilities Engineering, Hospitality Management, Procurement Management, Estate Management or related qualification such as project management, business management or construction management

Experience:

  • Working knowledge of principles and practices of project management
  • Working knowledge of principles and practices of business administration
  • Supervisory experience
  • Experience in construction, maintenance and all facets of facility operation
  • Sound knowledge of health, safety and environmental regulations
  • Working knowledge of procurement and contracts
  • Fully conversant with writing procedures for maintenance as well as be fully conversant with Microsoft Office package, including advanced excel formulas.
  • Basic knowledge of financial principles and practices
  • Record keeping and reporting.

Competencies/Skills:

  • Communication skills
  • Planning and organizational skills
  • Negotiation skills
  • Problem analysis
  • Decision-making
  • Judgement
  • Customer service orientation
  • Adaptability
  • Peoples management
  • Team work

Application Closing Date
10th November, 2017.

Method of Application


Interested and qualified candidates should send their CV’s to: [email protected]

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