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Receptionist/Executive Assistant at 478 Limited

478limited is your number one Online Wholesale store in Nigeria. It’s an online store where you can get virtually all you are looking for such as; Beverages, Cereals, Pasta Toiletries, Child Care, Canned Goods, Snacks, Candy and more online and have them delivered directly to you. 478 has a payment options that suits your need also available is pay-on-delivery for your convenience.

We are recruiting to fill the vacant position below:

Job Title: Receptionist/Executive Assistant

Location: Ajah, Lagos

Job Description

  • As a result of our strong growth and expansion, we always welcome CV’s from young, dynamic, focused, results-oriented professionals who would like to join our team of excellence.
  • We are currently looking for a Receptionist/Executive Assistant to be part of the team responsible and accountable for the smooth running of our administrative systems within the limits of requirements, specifications, costs and timelines.
  • He/she will perform all reception duties to include greeting guests, answering phones and ensuring all front office procedures are followed. He/she will also provide administrative support to the organization’s Executive Directors as needed.
  • The successful candidate will have improved skills, a proven professional experience and a detailed knowledge of Corporate Organization’s best practice processes and should be able to work in a team that will plan, coordinate, direct, and design Admin-related activities of the organization, as well as provide administrative direction and support for daily operational activities of the Admin department.
  • If you would, then you need to apply for this job

Responsibilities

  • Project a dynamic first impressions while greeting, engaging and assisting guests during their visit to the corporate office
  • Answer and direct incoming phone calls and respond to questions for general information
  • Ensure all guests are signed in and proper security protocol is followed
  • Maintain the reception area and address visitor needs while waiting in the lobby (including providing beverages) creating an environment of hospitality
  • Assist with clerical duties such as copying, faxing, filing, typing and collating
  • Manage conference room calendars and schedule meetings
  • Arrange travel itineraries and accommodations, manage calendars and complete expense reports through the expense management system
  • Maintain office supplies & equipment
  • Assist with new employee onboarding process, i.e. business cards, workstation preparation
  • Act as Executive Assistant to the MD/CEO
  • Coordinate Travel itineraries requests and schedules for staff
  • Prepare and issue correspondence, marketing, and event invitations
  • Submit maintenance requests and assists with related facilities management tasks
  • Provide administrative support to the organization as needed, including special projects for executive management
  • Perform other duties as may be assigned by the Head of Admin or the Director

Skills, Qualifications, Experience and Special Requirements

  • HND or B.Sc Degree in English, Secretarial Studies, Business Administration or related fields
  • Professional certification is added advantage
  • Minimum of 2 years related experience
  • Must have strong skills using Microsoft Word, Excel and PowerPoint
  • Experience using Outlook for email and calendar management
  • Ability to use various types of office equipment, including multiline phone system
  • Experience using other automated tools for expense reporting or other applications
  • Possess a solid work ethic, ability to multi-task in a fast-paced team environment, and enjoy going above and beyond duties, doing whatever it takes to keep things running smoothly and efficiently.
  • Must be positive, professional and reliable, with excellent communication (verbal and written) and organization skills
  • Exceptional customer service and sales skills
  • Must be accurate, timely, and detail orientated with tasks
  • Maintain a professional appearance
  • Ability to maintain confidentiality with sensitive information
  • Must be able to work independently and prioritize tasks
  • Must be flexible if necessary to work an adjusted shift to ensure front desk coverage is maintained
  • Excellent interpersonal, leadership and organizational skills.
  • High-energy, relationship builder who is a natural social magnet
  • A multi-tasker who has also demonstrated professionalism and good judgement
  • Ability to handle confidential information professionally
  • Flexible and a “Get Things Done” mindset who can remain calm in stressful situations
  • Resourceful and Proactive in Office and Staff needs
  • Excellent time management and organizational skills

Application Closing Date
10th November, 2017.

How to Apply

Interested and qualified candidates should send their detailed CV’s and Application, Using the “Job Title” as the email subject to: [email protected]

Note

  • Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.
  • Only shortlisted candidates will be contacted.

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